Notice of Annual General Meeting 2025

Notice is given that the 147th Annual General Meeting (AGM) of the Members of Rowing New South Wales Incorporated (RNSW) will be held as follows:

Date:               Wednesday, 15 October 2025

Time:               6:30pm AEDT

Location:        Leichhardt Rowing Club – 62 Glover St, Lilyfield NSW 2040

Agenda

1.     Welcome and apologies

2.     Minutes of 2024 AGM

3.     President’s report

4.     CEO’s report

5.     Presentation of Financial reports

6.     Election of Directors

7.     Close

Ordinary Business

·       To approve the minutes of the 2024 Annual General Meeting.

·       To receive the RNSW 2025 Annual Report.

·       To receive and consider the Financial Report, Directors’ Report, and Auditor’s Report for the financial year ended 30 June 2025.

·       To conduct an election for three (3) Directors of RNSW for the term from the conclusion of the 2025 AGM until the conclusion of the 2028 AGM.

The 2025 Annual Report, including the Financial Report, Directors’ Report, and Auditor’s Report, will be available to view prior to the AGM on the RNSW website.

Any other business raised will be addressed with the President’s approval.

AGM Attendance, Voting, and Participation

·       Members may attend in person at the official venue.

·       Members may observe the online via a link provided prior to the meeting.

·       Voting is open to eligible Constituent Members and will take place in person at the official venue only.

·       Where possible, Members may ask questions or make comments online as determined by the President.

·       Both in-person and online participants wishing to ask questions will be queued and invited to speak at the appropriate time.

A list of the Constituents & Delegates as of 30 August 2025 is available HERE.

A final eligibility list reflecting financial status as at 12:00pm AEDT, Tuesday 7 October 2025 will be used for voting at the AGM.

Conduct of the AGM

Under the Associations Incorporation Act 2009, the Directors are required to present the Financial Report, Directors’ Report, and Auditor’s Report for the year ended 30 June 2025. Members will have the opportunity to ask questions or make comments on the business of the AGM and the management of RNSW.

The Auditor will attend to address questions about the audit, the Auditor’s Report, and the Auditor’s independence. The President will ensure the meeting is conducted in an orderly, courteous, and timely manner. 

Appointment of Proxy

A Constituent Member entitled to vote may appoint a proxy to attend and vote on its behalf.

·       Proxy appointments must be received by the CEO no later than 6:30pm AEDT on Tuesday, 14 October 2025 (24 hours before the meeting).

·       Proxy nomination forms are available HERE.

Questions from Members in Advance

Members may submit questions in advance by emailing ceo@rowingnsw.asn.au. Written questions must be received by 12:00pm AEDT Tuesday 7 October 2025.

 Election of Office Bearers and Directors

Under clause 31A of the RNSW Constitution, three (3) Directors will be elected for the term ending at the conclusion of the 2028 AGM.

In accordance with the Clause 32 of the Constitution, nominations must:

·       Nominate a Registered Member and specify the office for which the nomination is made;

·       Be in writing, signed on behalf of two Constituent Members of the Association, and accompanied by the candidate’s written consent( which may be endorsed on the nomination form); and

·       Be delivered to the Secretary (CEO) at ceo@rowingnsw.asn.au at least 14 least 14 before the AGM.

Nomination deadline: 5:00pm AEDT, Monday 29 September 2025

Candidate circulation: Friday, 3 October 2025

If no valid nominations are received to fill a vacancy, it will be treated as a casual vacancy. If valid nominations equal vacancies, the nominees will be taken to be elected. If valid nominations exceed vacancies, a ballot will be conducted at the AGM in accordance with the Constitution and By-Laws.

The Nomination Form and Director Application Form are available HERE .

Forms must be submitted to ceo@rowingnsw.asn.au before the nomination deadline.

Melissa Ashton-Garard
Secretary to the Board
4 September 2025