Notice of 2023 Annual General Meeting - CHANGE OF DATE

Published Thu 12 Oct 2023

Rowing New South Wales

Notice of 2023 Annual General Meeting

CHANGE OF DATE

Date: Tuesday 31 October 2023

Time: 6:30pm

Place: Leichhardt Rowing Club - 62 Glover St, LILYFIELD NSW 2040

Notice is hereby given that the 145^th Annual General Meeting of the Members of Rowing New South Wales Incorporated (“RNSW”) which was originally scheduled for Wednesday 25 October 2023, will now be held on Tuesday 31 October 2023 at the place, date and time specified above for the purpose of conducting the following business:

1. To note the minutes of the 2022 Annual General Meeting.

2. To receive the Annual Report of RNSW for the year ended 30 June 2023 on the activities of the Association during the last preceding financial year;

3. To hold an election for the position of three directors of RNSW as members of the Board for the period from the conclusion of the Annual General Meeting until the conclusion of the 2026 annual General Meeting;

4. To receive and consider the Association’s financial statements for the year ended 30 June 2023 and the auditor’s report on those statements in accordance with section 44 of the Act; and

5. To consider such other business as shall, with the consent of the President, be brought forward at such meeting.

To attend the 2023 Rowing NSW AGM please register HERE

Election of Office Bearers and other Directors
Under the Constitution of RNSW, the Directors for the period from the conclusion of the 2023 Annual General Meeting until the conclusion of the 2026 Annual General Meeting will be elected at the Annual General Meeting in accordance with the following provisions:

1. The Positions to be filled are:

President
Two Directors

2. The current President, Stephen Donnelley and Directors, Sarah Hill and Stuart Welch, are eligible for re-election.

3. In accordance with clause 32 of the Constitution, nominations of candidates for election as office-bearers and directors of the Association:

a. Must nominate a Registered Member and specify the office or offices for which the nomination is made;

b. Must be made in writing, signed for or on behalf of two Constituent Members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), and

c. Must be delivered to the Secretary, Melissa Ashton-Garard (CEO) at ceo@rowingnsw.asn.au, or by hand delivery to Rowing New South Wales 19a/37 Nicholson St, Balmain East NSW 2041. at least 14 days before the date fixed for the holding of the annual general meeting at which the election is to take place. For clarity, those wishing to nominate, nominations must be recieved by 5pm on Monday 16 October 2023.

Nominations already submitted do not need to be re-submitted.

If no nomination is received to fill a particular vacancy on the Board, the vacant position shall be taken to be casual vacancy and may be filled in accordance with sub-clause 35(2) of the Constitution.

If only one nomination is received for a particular vacancy to be filled, the person nominated is taken to be elected.

If more than one nomination is received to fill a particular vacancy or if (in the case of multiple vacancies) the number of nominations received exceeds the number of vacancies to be filled, a ballot must be held.

Any ballot for the election of office-bearers and other directors is to be conducted at the annual general meeting in such usual and proper manner as is determined by the Board and set out in the By-laws.

4. A pro forma Nomination Form for Members wishing to nominate for any position to be filled is HERE

A list of the CONSTITUENTS & DELEGATES as at 30 June 2023 is HERE.

Desirable Director Skills and Networks
Rowing NSW strives to attract Directors from a range of backgrounds and experiences to ensure that the Board is representative of the diverse community of rowing in NSW.

The primary role of Directors is to provide effective governance of the organisation, to approve and monitor Rowing NSW’s strategic direction and to guide and support the management team in its execution of the strategic plan. Board members are required to contribute a variety of competencies and skills to ensure the ongoing viability and success of Rowing NSW.

The Rowing NSW Board has undertaken a review for the purposes of evaluating the skills mix of both current and potential Directors. A skills analysis has been undertaken on the current board to determine which skill sets are most desirable and of greatest need from the incoming Directors.

Three key areas of current need identified are:
1) Financial and risk management experience
2) IT Systems/Database experience
3) Youth Rowing experience

Prospective candidates are invited to consider the skill sets outlined when nominating for the Rowing NSW Board. Nomination Forms and accompanying documentation must be delivered to the Secretary, Melissa Ashton-Garard (CEO) at ceo@rowingnsw.asn.au, or by hand delivery to Rowing New South Wales 19a/37 Nicholson St, Balmain East NSW 2041. at least 14 days before the date fixed for the holding of the annual general meeting at which the election is to take place. For clarity, those wishing to nominate, nominations must be recieved by 5pm on Monday 16 October 2023.

Nominations already submitted do not need to be re-submitted.

Proxy Voting
A Constituent Member may appoint another member as its proxy by notice to the CEO no later than 24 hours before the time of the meeting.

Proxy nomination forms are available HERE.

Melissa Ashton-Garard

ceo@rowingnsw.asn.au

Secretary to the Board

12 October 2023